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Adding a vehicle

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Add a single vehicle to your Inventory portal by entering the vehicle's details manually or using a VRM lookup to pre-fill the form.

Before you begin

You need access to your organisation's Inventory portal. If you cannot see Inventory in the app switcher, contact your Codeweavers account manager.

Navigating to Vehicle Management

Switch to the Inventory app using the app switcher at the top of the navigation panel in any Codeweavers portal.

The app switcher showing available Codeweavers apps including Inventory
Use the app switcher to navigate to your Inventory portal.

Once in Inventory, the dashboard banner gives you two options — Add a vehicle and Import stock.

The Inventory dashboard banner showing Add a vehicle and Import stock buttons
The Inventory dashboard. Click Add a vehicle to add a single vehicle manually.

Creating a vehicle record

  1. Click Add a vehicle on the dashboard banner. You are taken to the Vehicle Management page.
  2. On the Vehicle Management page, click Create to open the new vehicle panel.
The Vehicle Management page with the Create button visible
Click Create on the Vehicle Management page to open the new vehicle panel.
  1. In the Create a vehicle panel, select your organisation from the Organisation dropdown.
  2. Select the vehicle's status from the Vehicle status dropdown: Preowned, Pre-registered, Demonstrator, or New.
The Create a vehicle panel showing the Organisation dropdown and Vehicle status field
Select your organisation and the vehicle's status before continuing.

Entering vehicle details

  1. Enter the vehicle's VRM in the VRM field.
The Create a vehicle panel with the VRM field ready for input
Enter the VRM, then click Look up to pre-fill the vehicle details.
  1. Click Look up. Codeweavers will pre-fill as many fields as possible from the lookup result.
The VRM field with a registration entered and the Look up button active
Click Look up once the VRM is entered.
The Create a vehicle panel after a successful VRM lookup, showing manufacturer, model and derivative fields populated
Vehicle details are populated automatically after a successful lookup.
  1. Review the pre-filled details and correct anything that does not match the vehicle.
  2. Complete any remaining fields, including Mileage, Website link, Stock ID, and On-the-road price.
  3. If the vehicle is franchise approved, tick the Franchise approved checkbox.
The vehicle details form showing mileage, website link, stock ID and OTR price fields
Complete the remaining fields including mileage, stock ID, and on-the-road price.

Saving the vehicle

  1. Review all the details you have entered.
  2. Click Save to add the vehicle to your inventory. The vehicle will appear in the Vehicle Management list.
The completed vehicle form ready to be saved
Review the completed form, then click Save.

Screenshots show example data. Your portal will look the same with your own organisation's vehicles and settings.

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